The Booking Board platform
Essentials is the foundation. From there you choose the modules that do the most important jobs in your business. The focus isn't more features. It's less admin, smoother operations and more room to grow.
Bring members, staff, booking and core information together on one reliable foundation.
Essentials is the base the rest of Booking Board builds on. It lets your gym handle the basics — people, classes, booking, communication and system data — without depending on extra modules.
01 · Keep track of members and staff
Bring member profiles, staff profiles, contact details, roles and permissions together, so the basic data only has to be maintained in one place.
02 · Plan classes and booking
Create classes, manage capacity, waitlists, cancellations and instructors, and let members book directly in the Booking Board app.
03 · Let members do more themselves
Let members book, see their profile, follow practical information and handle the basics without contacting staff every time.
04 · Communicate from one place
Send messages, practical updates and push notifications straight from the system, so basic communication doesn't need separate tools.
05 · A foundation for the rest of Booking Board
Bring core data, the app, roles, permissions, basic tasks and automation together, so Manage, Operate, Grow, Coach and Engage can build on the same base.
Get memberships set up correctly and the money in as automatically as possible.
Manage brings memberships, contracts, online sales, invoicing, payments and failed-payment follow-up together, so staff spend less time on manual clean-up and owners get a clear view of membership revenue.
01 · Manage the whole membership
Handle sign-ups, changes, freezes, cancellations, contracts, commitment periods and refunds in a structured way, so member data and agreements don't need manual clean-up.
02 · Sell memberships online
Let new members choose a membership, accept the terms, pay and be created automatically, so buying doesn't need help from reception or admin.
03 · Get payments in automatically
Handle recurring payments, invoicing, payment dates and payment methods, so members are charged correctly without staff doing anything each month.
04 · Catch failed payments
Spot failed payments, contact the member, retry the payment and escalate when needed, so fewer payments are forgotten.
05 · See what your member base brings in
See MRR, new member revenue, lost MRR, outstanding balances, refunds and payment status together, so owners quickly understand how membership finances are developing.
Keep daily operations running smoothly with less manual work and less dependence on the owner.
Operate brings access, sales, staff operations, recurring tasks and company finances together, so your gym can run more systematically without everything living in the owner's head.
01 · Run the gym with fewer staff on site
Let members get in, check in and buy products without unnecessary staff, while the gym keeps an overview of access and activity.
02 · Keep the team organised
Keep track of shifts, working hours, absence, responsibilities and payroll input, so less coordination happens in messages, spreadsheets and the owner's head.
03 · Let the system remember the routines
Plan and follow up on opening, closing, cleaning, maintenance, stock, safety and other routines, so operations don't depend on the right person remembering.
04 · See what the business actually earns
See revenue, expenses, payroll, accounts and profitability together, so owners understand the company's financial performance without manually combining reports.
Earn more from every member by offering coaching directly in Booking Board.
Manage clients, deliver training and nutrition plans and follow their progress in the same app members already use. That means more revenue per member, fewer separate systems and a more unified member experience.
01 · Keep track of your clients
Keep track of clients, coaches, appointments, sessions, notes and status, so coaching doesn't depend on spreadsheets, messages and memory.
02 · Deliver personal training
Create personal training programmes, assign activities and make it easy for clients to see and follow their training without separate documents or extra apps.
03 · Bring training and nutrition together
Create nutrition plans, track diet and habits, and bring training, nutrition and communication into the same experience.
04 · Show the results
Follow body measurements, performance, goals and progress over time, so both coach and client can see the effect and react when progress stalls.
Bring in more of the right people, convert more into members, keep them longer and win former members back.
Grow brings the key growth flows together in one place, so leads aren't forgotten, members drifting away are spotted in time and past relationships don't just sit idle in the database.
01 · Get more relevant enquiries
Collect new enquiries in one place, record the lead source and get a better view of which channels, campaigns and referrals actually create interest.
02 · Convert more into members
Give every lead an owner, a next action and fixed follow-up, so more people move from first contact to trial and membership.
03 · Keep members longer
Use attendance and changes in behaviour to spot members with rising churn risk and act while they can still be kept.
04 · Win former members back
Work systematically with former members, old leads and lapsed trials instead of paying for new leads every time.
Get members coming back and feeling part of your gym.
Engage creates activity, community and motivation through habits, challenges, feedback and visible progress — without staff having to keep everyone engaged by hand.
01 · Get the membership used
Track visits, booking activity, training frequency and habits, so both the member and the gym can see when the rhythm changes.
02 · Build stronger loyalty
Give members and coaches a shared place for posts, achievements, events and interaction, so the relationship with the gym goes beyond the training itself.
03 · Give members a reason to keep going
Use challenges, leaderboards, streaks, badges and milestones to make training more visible and motivating day to day.
04 · Understand the member experience
Collect feedback after classes and other touchpoints, so the gym can spot patterns and keep improving the experience.
Answer 8 short questions and get a concrete suggestion for your Booking Board setup, or book a call and go through it with us.
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